User Guides
The User Guides describe actions that may be completed by each SPEAR user type. These documents (in PDF format) are designed to support SPEAR users in their everyday interaction with the system.
For more information on setting up plan templates for use in SPEAR, see How do I set up my plan templates?
| User Guide | Description | Download |
|---|---|---|
User Guide 1 |
Creating an application in SPEARPurpose: To provide information on how to prepare a subdivision or other survey based application in SPEAR. Primary Audience: Applicant Contacts For information: Responsible Authorities and referral authorities |
Download DOCX Size: 890KB |
User Guide 1A |
Lodging Party Created ApplicationsPurpose: To provide information on how a lodging party can create applications in SPEAR. Primary Audience: Lodging parties For information: Land Use Victoria |
Download DOCX Size: 918KB |
User Guide 2 |
Receiving a New ApplicationPurpose: To provide assistance to Responsible Authority users of SPEAR about the steps to process their applications in SPEAR. Primary Audience: Responsible Authorities For information: Applicant Contacts and referral authorities |
Download DOCX Size: 121KB |
User Guide 3 |
ReferralsPurpose: To assist Responsible Authorities in referring an application to a referral authority. This includes statutory referral authorities and may also include internal referral authorities within a Responsible Authority, such as a council engineering department. Primary Audience: Responsible Authorities For information: Referral authorities and Applicant Contacts |
Download DOCX Size: 251KB |
User Guide 4 |
Advertising an ApplicationPurpose: To assist Responsible Authorities with advertising an application in SPEAR. Primary Audience: Responsible Authorities, referral authorities and Applicant Contacts For information: Applicants and the public |
Download DOCX Size: 134KB |
User Guide 5 |
Request for Further Information (RFI)Purpose: To provide assistance to Responsible Authorities, Applicant Contacts and referral authorities about how to request, respond and assess requests for further information. Primary Audience: Responsible Authorities, referral authorities and Applicant Contacts For information: N/A |
Download DOCX Size: 202KB |
User Guide 6 |
Managing Planning Permits in SPEARPurpose: To provide assistance to Responsible Authority users about how to issue and manage planning permit decisions in SPEAR. Primary Audience: Responsible Authorities For information: Applicant Contacts and Referral Authorities |
Download DOCX Size: 504KB |
User Guide 7 |
Application to Amend a Planning PermitPurpose: To provide assistance to Applicant Contacts and Responsible Authorities about amending a planning permit that has been issued in SPEAR. Primary Audience: Applicants and Responsible Authorities For information: N/A |
Download DOCX Size: 442KB |
User Guide 8 |
Certifying a Plan and Issuing a SOCPurpose: To assist Responsible Authorities and Applicant Contacts on how plans are certified and re-certified and the issuing of Statements of Compliance (SOC) and refusals in SPEAR. Primary Audience: Responsible Authorities and Applicant Contacts For information: N/A |
Download DOCX Size: 583KB |
User Guide 9 |
Releasing for lodgment at Land Use VictoriaPurpose: To provide guidance to Applicant Contacts and lodging parties about the SPEAR process of nominating a lodging party and a lodging method and how to release an application to the lodging party for the purpose of lodgment at Land Use Victoria. The lodging party is typically a solicitor or conveyancer acting for the applicant. Primary Audience: Applicant Contacts and Lodging Parties For information: N/A |
Download DOCX Size: 325KB |
User Guide 10 |
Adding additional Survey DocumentsPurpose: to provide guidance to Applicant Contacts about providing supporting survey documents, such as abstract of field records, surveyors report, supplementary abstract of field records, supplementary surveyors report and compiled plan sheets through SPEAR. Primary Audience: Applicant Contacts For information: N/A |
Download DOCX Size: 99KB |
User Guide 11 |
Lodging an application at Land Use VictoriaPurpose: To provide information on how to electronically lodge a SPEAR application. This includes creation of the application lodgment forms, provision of supporting documentation, payment of lodgment fees and electronic lodgment at Land Use Victoria. Primary Audience: Lodging Parties For information: Applicant Contacts and Land Use Victoria |
Download DOCX Size: 390KB |
User Guide 12 |
Land Use Victoria Requisitions and Plan AmendmentsPurpose: To provide information on how amendments to Subdivision Act and Transfer of Land Act (TLA) documents, such as a certified plan, plan of survey, abstract of field records, surveyors report, Supplementary Abstract of Field Records (SAFR) or compiled plan sheets are handled in SPEAR when Land Use Victoria requests changes after lodgment. Primary Audience: Applicant Contacts, Responsible Authorities and Lodging Parties For information: N/A |
Download DOCX Size: 139KB |
User Guide 13 |
What can the public do in SPEAR?Purpose: To provide assistance to members of the public and registered SPEAR users about what functions are available to the public in the SPEAR system. Primary Audience: All SPEAR users and members of the public including property owners,
solicitors, banks, developers and any others interested parties For information: N/A |
Download DOCX Size: 1.1MB |
User Guide 14 |
Responding to a Referral RequestPurpose: To provide guidance to statutory and non-statutory referral authorities on how to respond to referral requests in SPEAR. Primary Audience: Statutory and Non-statutory Referral Authorities For information: Responsible Authorities |
Download DOCX Size: 585KB |
User Guide 15 |
Lodging a Boundary Plan applicationPurpose: To provide information on how to prepare and submit a boundary plan application in SPEAR for electronic lodgment at Land Use Victoria. Primary Audience: Applicant Contacts For information: Land Use Victoria |
Download DOCX Size: 206KB |
User Guide 16 |
Amending a Planning ApplicationPurpose: To provide advice to users wishing to modify an active SPEAR application. Primary Audience: Applicant Contacts and Responsible Authorities For information: Referral Authorities |
Download DOCX Size: 109KB |
User Guide 18 |
Responsible Authority HostingPurpose: To provide advice to Responsible Authorities wishing to submit or host applications in SPEAR on behalf of applicants who have submitted paper applications to a Responsible Authority. Hosting is mainly done to access the benefits of doing referrals in SPEAR Primary Audience: Responsible Authorities For information: Applicants and referral authorities |
Download DOCX Size: 271KB |
User Guide 23 |
Local AdministratorPurpose: To provide information on how to access and use the Local Administrator functions available within SPEAR. Primary Audience: Local Administrators For information: Other SPEAR users |
Download DOCX Size: 298KB |
User Guide 27 |
Referrals Directory - Referral AuthorityPurpose: To provide direction for referral authorities to maintain their details in the Referral Directory in SPEAR. Primary Audience: Referral authorities For information: Local Government Authorities and Referral Directory Administrator |
Download DOCX Size: 67KB |
User Guide 28 |
Objection ManagementPurpose: To assist Responsible Authorities in the management of objections to planning permits. Primary Audience: Responsible Authorities For information: VCAT and Objectors |
Download DOCX Size: 232KB |
User Guide 29 |
Manage ConditionsPurpose: To provide information to SPEAR users on how and when to use the 'Manage conditions' functionality in SPEAR. Primary Audience: Responsible Authority, Applicants, referral authorities For information: N/A |
Download DOCX Size: 307KB |
User Guide 30 |
Emailing and Saving SPEAR DocumentsPurpose: To provide guidance to SPEAR users on how to email or save multiple documents from SPEAR. Primary Audience: Applicant Contacts, Responsible Authorities and referral authorities For information: N/A |
Download DOCX Size: 234KB |
User Guide 31 |
Digital Certificate Organisation EnrolmentPurpose: to provide the first step in the process of acquiring a Digital Signing Certificate for use in SPEAR. Primary Audience: Applicants Contacts, Lodging Parties, Digital Signing Users For information: N/A |
Download DOCX Size: 724KB |
User Guide 32 |
Applying for a Certificate Manager Digital CertificatePurpose: To provide information on how to apply for a Certificate Manager Digital Certificate Primary Audience: Applicants Contacts, Lodging Parties, Digital Signing Users For information: N/A |
Download DOCX Size: 818KB |
User Guide 33A |
Installing and backing up your digital certificatePurpose: To provide information on how to install and backup your digital certificate Primary Audience: Applicants Contacts, Digital Signing Users For information: N/A |
Download DOCX Size: 2.7MB |
User Guide 33B |
Installing a digital certificate on a USB security tokenPurpose: To provide information to lodging parties on how to install a digital certificate on a USB security token. Primary Audience: Lodging Parties, Digital Signing Users For information: N/A |
Download DOCX Size: 2.1MB |
User Guide 33C |
Importing a digital certificate onto a USB security tokenPurpose: To provide information to lodging parties on how to import an existing digital certificate from a computer onto a USB security token. Primary Audience: Lodging Parties, Digital Signing Users For information: N/A |
Download DOCX Size: 691KB |
User Guide 34 |
Testing your digital certificatePurpose: To assist you in testing your digital certificate for use in SPEAR. Primary Audience: Applicants Contacts, Lodging Parties, Digital Signing Users For information: N/A |
Download DOCX Size: 217KB |
User Guide 35 |
Applying for a Standard digital certificatePurpose: To provide information on the process in applying for a standard digital certificate. Primary Audience: Applicants Contacts, Lodging Parties, Digital Signing Users For information: N/A |
Download DOCX Size: 401KB |
User Guide 36 |
Importing your digital certificates into the Windows Certificate StorePurpose: To provide information on how to import your digital certificates into the Windows Certificate Store via the Control Panel. Primary Audience: Applicants Contacts, Lodging Parties, Digital Signing Users For information: N/A |
Download DOCX Size: 697KB |
User Guide 37 |
Certificate Manager guide to approving and renewing Standard digital certificatesPurpose: To provide information for a Certificate Manager to approve or renew digital certificates. Primary Audience: Applicants Contacts, Lodging Parties, Digital Signing Users For information: N/A |
Download DOCX Size: 529KB |
User Guide 39 |
Guest Access to SPEAR ApplicationsPurpose: To provide guidance to Applicant Contacts on how to grant and remove guest access to SPEAR applications. Primary Audience: Applicant Contacts For information: All SPEAR users and members of the public such as property owners, land developers and any other interested third parties. |
Download DOCX Size: 372KB |
User Guide 40 |
Practice Note 2Purpose: To provide assistance to Responsible Authority users about how to add all the documentation and responses required processing the Practice Note 2 within SPEAR. Primary Audience: Responsible Authorities For information: VCAT |
Download DOCX Size: 212KB |
User Guide 41 |
Planning Permit Application FeesPurpose: To provide assistance to applicants and Responsible Authorities about the payment of planning permit application fees. Primary Audience: Applicant Contacts For information: Responsible Authorities and referral authorities |
Download DOCX Size: 295KB |
User Guide 42 |
User Authentication Levels and Document Authentication in SPEARPurpose: To outline the differences between the SPEAR authentication levels (user specific), and the way documents are authenticated/approved in SPEAR. Primary Audience: All SPEAR Users For information: N/A |
Download DOCX Size: 142KB |
User Guide 43 |
Key SPEAR ScreensPurpose: To explain the key SPEAR screens or tabs that a user has access to in SPEAR when viewing an application. Primary Audience: All SPEAR users For information: N/A |
Download DOCX Size: 1.2MB |
User Guide 44 |
Perform Internal RequestPurpose: To explain the key SPEAR screens or tabs that a user has access to in SPEAR when viewing an application. Primary Audience: All SPEAR users For information: N/A |
Download DOCX Size: 202KB |
User Guide 45 |
Street AddressingPurpose: To provide assistance to Responsible Authorities on how to prepare and submit street address allocations for certification applications in SPEAR. Primary Audience: Responsible Authorities For information: Applicant Contacts |
Download DOCX Size: 167KB |
User Guide 46 |
ObjectionsPurpose: To provide assistance to Responsible Authorities, referral authorities and Applicant Contacts about the objection process for a SPEAR application and how objections are managed in SPEAR. Primary Audience: Responsible Authorities, Referral Authorities and Applicant Contacts For information: N/A |
Download DOCX Size: 68KB |
User Guide 53 |
Using LASSI-SPEARPurpose: To provide information on how to use the LASSI-SPEAR application. Primary Audience: Applicant Contacts, Land Use Victoria and the Public For information: N/A |
Download DOCX Size: 1.1MB |
User Guide 54 |
SPEAR ReportingPurpose: To provide information on how to access and use the SPEAR Reporting functions available within SPEAR, including running reports and extracting data to Microsoft Office applications such as Excel or PowerPoint. Primary Audience: Local Administrators For information: Other SPEAR users |
Download DOCX Size: 274KB |
User Guide 55 |
Submissions to the Office of Surveyor-General VictoriaPurpose: To assist Applicant Contacts and the Surveyor-General Victoria (SGV) to submit and assess applications to the SGV in SPEAR Primary Audience: Applicant Contacts & Surveyor-General Victoria For information: N/A |
Download DOCX Size: 377KB |
User Guide 56 |
Adding Owners Corporation schedule detailsPurpose: To help Applicant Contacts about supplying Owners Corporation (OC) schedules in SPEAR Primary Audience: Applicant Contacts For information: N/A |
Download DOCX Size: 380KB |
User Guide 57 |
ePlan Visualisation Enhancement ToolPurpose: To provide information on how to use the ePlan Visualisation Enhancement Tool (VET) to improve the presentation of the Plan PDF generated by SPEAR from the ePlan LandXML file Primary Audience: Applicant Contacts For information: Other SPEAR users |
Download DOCX Size: 14MB |
