Surveying and Planning through Electronic Applications and Referrals

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How do I acquire a digital certificate?

SPEAR requires lodging parties to have one or more ABN–DSCs (Australian Business Number – Digital Signing Certificates). This type of digital certificate links individual employees in an organisation with the organisation's ABN and is stored on a USB security token. 

Digital certificates are not bought from SPEAR; they are purchased through a security company called DigiCert. An organisation must have an account with DigiCert before individuals can apply for a digital certificate.

Visit the DigiCert website for further information, including pricing.

If you have problems acquiring and installing your digital certificates you may need to contact DigiCert Gatekeeper Customer Support or contact us.

For information on who is entitled to sign Registry Instruments in Victoria, visit the Australian Registrars' National Electronic Conveyancing Council. Government Organisations and land developers representing themselves should ensure Registry Instruments are digitally signed by an authorised signatory within their organisation.

01

Applying for your first digital certificate

An organisation must have an account with DigiCert before individuals can apply for a digital certificate.

 

The first step is to enrol online with DigiCert and pay the required fee.

 

Download User Guide 31 - Digital Certificate Organisation Enrolment (DOCX 724KB).

Download
 

Every organisation is required to have a Certificate Manager digital certificate.

 

Download User Guide 32 - Applying for a Certificate Manager Digital Certificate (DOCX 712KB).

Download
 

Land Use Victoria will provide you with a USB security token. Once your digital certificate has been approved by DigiCert, you will be able to install it onto the token, following the instructions supplied with the token.

 

 
02

Applying for standard digital certificates

Once your organisation has a valid Certificate Manager digital certificate you can apply for subsequent standard digital certificates. You will need to know the ABN (Australian Business Number) used by your organisation to enrol with DigiCert.

 

Download User Guide 35 - Applying for a Standard digital certificate (DOCX 401KB).

Download
 

Once a member of your organisation enrols for a standard digital certificate, DigiCert will send an email to the individual providing instructions to forward it to the Certificate Manager to approve.

 

Download User Guide 37 - Certificate Manager guide to approving and renewing Standard digital certificates (DOCX 529KB).

Download
 

Once the application has been approved, DigiCert will issue the digital certificate by email and you will be able to install it onto the token, following the instructions supplied with the token.

 

If you are a new signing user and have not yet been sent a USB security token by Land Use Victoria, please contact us.

 

 
 
03

Using your digital certificate in SPEAR

You can now test your digital certificate in SPEAR. If you do not yet have a SPEAR account, this step can be completed later.

 

Download User Guide 34 - Testing your digital certificate (DOCX 223KB).

Download
 
 
04

Renewing your digital certificate

Digital certificates are valid for two years. Your Certificate Manager will be notified by email about 45 days before your certificate is due to expire. To check when your certificate expires, click the 'Certificates' button when using or testing your certificate in SPEAR. Your certificates will be listed with the associated expiry date.

 

If you do not renew your certificate before its expiry, you will need to complete a new application, including the Australia Post Keypost 100 point personal verification check for Certificate Manager type digital certificates.

 

Standard digital certificate renewals can be approved by your Certificate Manager.

 

Download User Guide 37 - Certificate Manager guide to approving and renewing Standard digital certificates (DOCX 529KB).

Download